1. Effective subject line2. Be focused
3. Keep it brief
4. Be concise
5. Sign off efficiently
1. Effective subject line
Brief and specific will do the job, e.g. Job Offer - Product Manager
TIP: Don’t use UPPERCASE letters and don’t use exclamation marks (!) - you risk your email going straight to spam.
2. Be focused
People are busy! They receive lots of emails per day so don’t waste their time. Get to the point.
3. Keep it brief
Do you like reading long emails? Probably not... use short paragraphs (3-5 sentences per paragraph) - it’s easier to read.
TIP: Do not write your email in your own language first and then translate it into English - it will be too long! Think in English and then write it down. It is difficult at the start but the more you practise the more time you will save.
4. Be concise
If you are concise, your email will be focused and brief. Try to cut out words which do not add to the meaning.
Tip: Don’t use five words when one will do.
Compare:
- Thank you for your letter in which you ask several questions about our activities.
- Thank you for you letter of Feb 23rd.
- It was a very sad terrible tragedy.
- It was a tragedy.
- So, basically it was like not really very good.
- It was bad.
5. Sign off efficiently
Close your email by thanking the recipient for their time and prod (incoraggiare) them for a reciprocating action, e.g. I look forward to hearing from you soon.
(see also: Emailing ... common sense please!)
Hope it helps!
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